Playground equipment 3

Admissions, Accessibility and Attendance

Admissions to Pond Meadow School are managed by the local authority and no discrimination will take place on any religious, cultural, faith or class background, indeed we will work hard to ensure that the whole school environment is welcoming for all those who need to access the places it offers.

All families are welcome to make an informal visit to the school to meet the staff, see our facilities and to gain an impression of our approach. Please contact our office to arrange a visit:

01483 532239

Pond Meadow retains its close working relationship with Surrey Local Authority, please visit the Surrey Local offer website for more details aboout choosing a school. 

Our admissions arrangements are managed through our local Education office and you should contact them directly in the first instance, for more information about applying for a school place, please visit Schools admissions for children with an EHCP. 

Please contact Surrey County Council directly in the first instance, using the information provided:

01483 appropriate, the Area Office will allocate a Case Officer and send formal papers to the school. The school then arranges for a formal visit. often allowing time in class for your son or daughter. The school then responds to the Area Office as to whether we can meet the child's Special Educational Needs and whether we have a space within that class group.

It is the Local Authority, not the school, that offers the place to you.

Pond Meadow Admissions policy 2022


An Accessibility audit was carried out in June 2017 and the updated Accessibility Plan (April 2022) can be accessed here:

Accessibility Plan 2017-2020

Pond Meadow Accessibility Plan (April 2022)


Regular attendance is key to pupil progress and enjoyment of learning. At Pond Meadow, we take a whole-school approach to maintaining attendance and it is the joint responsibility of parents/carers, pupils, and staff members to ensure that children are attending school as they should be.

We endeavour to work with families to make sure that any problems or circumstances which may lead or be leading to poor attendance are given the right attention and appropriate support. 

As part of our whole-school approach to attendance, we request that parents/carers agree to and sign our home school agreement.

Our home-school agreement highlights important information for supporting children's learning, including asking parents and carers to:

Support their children in arriving to school, on time everyday - school starts at 9am 

Engage with their children’s education – support their learning and take an interest in what they have been doing at school 

Do everything they can to prevent unnecessary school absences, such as by making medical and dental appointments outside of school hours 

Use the school as a support when they or their child are having difficulties, and work to form a positive relationship with the school so that there is easy communication when a problem arises

Keep the school informed of any circumstances which may affect their child’s attendance

Follow the set school procedure for reporting the absence of their child from school; Please Email or call the school by 9.00 a.m. in the morning to inform the school on the first day of absence why their child will not be attending 


Other than for illness or exceptional circumstances, all absences should be communicated with the class teacher in advance, for example an upcoming paediatric or dentist appointment, for which proof should be provided (email, letter confirmation evidence showed to the class teacher).                                      

Parents/carers must also inform school transport if their child will not be attending school on a specific day, and update school transport on subsequent days if absence continues.

Parents/carers must not take their children out of school during term time. If parents/carers would like to make a special request for this, they may do so to the Headteacher using the application for leave of absence form.

Family holidays and extended leave

Parents/carers should ensure that family holidays and special leave are arranged outside of school term time. Parents/carers do not have the automatic right to remove their child from school during term time for this reason.

Requests for leave from school must be made in using the form  2 weeks in advance of the leave being taken. In the case of unforeseen circumstances, such as a family bereavement, this will be taken into consideration.

Examples of these might be:

  • Medical care
  • Overseas Respite 

All requests for authorised absence will be responded to in writing, and will, if appropriate, outline the details of when the child is expected to return to school.

Parents/carers should contact the school immediately if there will be a cause for delay from the stated date of return.

If permission is not granted, but the child is still absent, the absence is classed as unauthorised and parents/carers may be issued with a penalty notice. 

Religious observance

Pond Meadow recognises that there may be times where children of different faiths observe religious festivals that fall outside of school holidays and weekends, and will allow authorised absence for these times.

Parents/carers will be aware of these dates and should give the school written notification in advance. 


Our Attendance Policy, application for leave of absence form and home-school agreement can be found here:

Attendance Policy

Application for leave of absence

Home School Agreement Leaflet